What if you have already imported a regular payroll, and you need to import an additional payroll with the same check date? When you import the additional payroll, the import includes both the additional and the regular payroll. That means the regular payroll GL and payables generated by the original import must be deleted/voided.

Follow these steps to import the additional payroll. This will import both the regular and additional payroll, and delete/void the journal entries and payables created during the original import.

Step 1: Import the additional payroll

  1. Open the Payroll Dashboard (Administration > Evosus Payroll Services > Payroll Dashboard).
  2. Click key to unlock the Last date imported field.
    • You can only access this field if you have the Can Override Last Date Imported security permission. 
  3. Change the Last date imported to 1 day prior to the check date.
    • Why is it 1 day before the check date? - The import starts with the day after the Last date imported and it will process one day at a time until the Import through date.
  4. Enter an Import through date.
  5. Click Import Payroll Now. This imports the additional payroll.

Step 2: Delete the journal entries from the original import

  1. Open General Journal Entry (Administration > Accounting > Banking > General Journal Entry).
  2. Click on the journal entry created by the original import.
    • This should be the journal entry that only includes the regular payroll. Do not delete the journal entry that includes both the additional and regular payroll.
  3. Click Delete.
  4. Click Yes on the confirmation message that appears.

Step 3: Void the checks from the original import

  1. Open Search Checks (Administration > Accounting > Banking > Search Checks).]
  2. Void the direct deposit.
    • Click on the direct deposit check created by the original import. This is the direct deposit that only includes the regular payroll. Do not void the direct deposit that includes both the regular and additional payroll.
    • Click Void.
    • Click Yes on the confirmation message that appears.
    • Enter the reason for voiding the check and click OK.
  3. Void the tax payments.
    • Click on the tax payment check created by the original import. This is the tax payment that only includes the regular payroll. Do not void the tax payment that includes both the regular and additional payroll.
    • Click Void.
    • Click Yes on the confirmation message that appears.
    • Enter the reason for voiding the check and click OK.

Step 4: Complete

The regular and additional payroll has been successfully imported.