Step by Step: 

Use progress bills to bill a customer without creating a sales or service invoice. A progress bill is similar to a Statement Charge and is not associated with inventory. Progress bills are treated like credit memos that can be applied to the invoice once it is paid.

Add New Progress Bill

Step 1: Open the customer ( Customer > Double click on a customer).

Step 2: Open the Progress Bills tab.

Step 3: Click Add.

Step 4: Enter the name of the Progress Bill, such as Progress Bill - Smith #1.

Step 5: Enter the amount of the Progress Bill.

Step 6: Select the post date for the Progress Bill. This is the date the Progress Bill will post to the GL as well as the date it will start showing on Statements.

Step 7: Select the due date for the Progress Bill. This is the date the Progress Bill is due. The Bill is considered overdue once this date passes and Finance Charges can be applied.

Step 8: Enter a comment for the Progress Bill. This is an internal comment and will not print on the bill.

Step 9: To enter text that will print on the Progress Bill, click 'Enter Text to print on Progress Bill' OR go to the Text to Print tab.

Step 10: Enter the text to print on the Progress Bill. Right Click, Quick Text is available here for easy comment entry.

Step 11: Check the 'Hold Posting' box if you do not want this Progress Bill to post yet.

Step 12: Click OK to save.

Void Progress Bill

Step 1: Highlight the Progress Bill you wish to Void.

Step 2: Click Options.

Step 3: Select "Void Progress Bill".

Step 4: Click Yes to confirm the Void.

Step 5: Enter a reason for the Void and click OK.

 - The Progress Bill will be marked as Closed and a reversing entry is posted.

Note: If a portion of the Progress Bill was paid prior to voiding, then only the remaining balance due will be voided and reversed on the GL. 


Details: 

What you need to know about progress bills:

 - Progress bills are used to pre-bill customers prior to an invoice being generated, without recognizing revenue.

 - Use progress bills to request payment from a customer before the invoice is created.

 - A locked credit memo is created when payment is received.

 - The credit memo is applied to the invoice once the invoice is created.

 - There is a default Progress Bills GL Account under Administration > Accounting > General Setup > Accounting Defaults > Acct Recv. This is the account Evosus will use when posting Progress Bills.


Implications

Posting Progress Bill - Add

Debit

Credit

Accounts Receivable

Default Progress Bills posting account (user defined). Generally Asset account.


 

Posting Progress Bill - Payment

Debit

Credit

Default Progress Bills posting account (user defined).

Accounts Receivable - This is the credit memo that is created from the Progress Bill payment. This credit memo is later applied to the Invoice.  Once it is applied to the invoice is is removed from Accounts Receivable.

Cash on Hand

Accounts Receivable


Posting Progress Bill - Void

Debit

Credit

Accounts Receivable

Default Progress Bills posting account (user defined). Generally Asset account.


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