Step by Step:

Use job types to categorize your jobs. For example - New Pool Construction, Spa Construction, or Renovation. 

 - Job types define the default GL posting accounts, burden rate, and retainage for the job.

 - You can also group and filter most of the Job Billing reports by job type.


Step 1: Open the Job Types tab (Administration > Job Costing > General Setup > Job Types).

 - The Job Types tab displays all of the job types that have already been created and can be assigned to a job.

 - Click Add to create a new job type. The New Job Type screen appears.

Step 2: Input the basic information

 - Name: Enter the name of the job type.

 - (optional) Retainage: Percentage of each job bill that is withheld pending the successful completion of the contracted work.

 - (optional) Labor Burden: Percentage that represents general overhead labor expenses such as payroll, insurance, and benefits. This is applied to timecard labor hours.

Step 3: Select the GL accounts

 - Jobs in Progress: An asset holding account that retains all expenses and profit while the job is active and until final revenue recognition occurs. During final revenue recognition, the Jobs in Progress account is cleared out.

 - Transactions that post to Jobs in Progress include: Delivered job materials, approved timecards (labor hours), AP checks, AP invoices and AP debit memos. Profit will also post to Jobs in Progress IF you're recognizing revenue using the Percent Complete method. See the Job Posting Outline for more information.

 - Journal entries created when costs are allocated to the job


Deliver Job Materials

GL Account

Debit

Credit

Journal

Jobs in Progress

XXX

 

Job Journal

Inventory

 

XXX

Job Journal


Approve Timecards

Timecards must be marked as Approved to post as a cost on the job. You must setup a pay rate in Timekeeper setup in order to apply employee time to a job.

GL Account

Debit

Credit

Journal

Jobs in Progress

XXX

 

Job Journal

Applied Direct Labor

 

XXX

Job Journal

Applied Labor Burden

 

XXX

Job Journal

 - Applied Direct Labor: A contra-expense account that captures all Labor Burden overheard.  Labor burden is percentage figure that represents general overhead expenses such as payroll taxes, insurance and benefits.

 - Applied Labor Burden: A contra-expense account that captures all labor expenses (as recorded on timecards).


Write Manual AP Check

GL Account

Debit

Credit

Journal

Jobs in Progress

XXX

 

Purchases Journal

Bank Account

 

XXX

Purchases Journal


AP Invoice Other

Only AP Invoice-Other can be applied to a job. Inventory invoices cannot be applied to a job. Evosus obtains material costs from the delivery of items on the Materials Manager in the job.

GL Account

Debit

Credit

Journal

Jobs in Progress

XXX

 

Purchases Journal

Accounts Payable

 

XXX

Purchases Journal

AP Debit Memo

GL Account

Debit

Credit

Journal

Jobs in Progress

 

XXX

Purchases Journal

Accounts Payable

XXX

 

Purchases Journal

 - Job Billings: A contra-asset account that captures all amounts billed to the customer using Job Bills.  When a Job Bill is created, it will post a Debit to Accounts Receivable and a Credit to Job Billings.  During final revenue recognition, the Job Billings account is cleared out along with Jobs in Progress.


Journal entry created when job is billed

GL Account

Debit

Credit

Journal

Accounts Receivable

XXX

 

Job Journal

Job Billings

 

XXX

Job Journal

 - Job Revenue: A revenue account that captures all recognized revenue for the job (you must recognize revenue in order to see job revenue on the GL).  During revenue recognition, Jobs in Progress is debited for profit, Job revenue is credited and Job Expense is debited for all costs.

 - Applied Direct Labor: A contra-expense account that captures all labor expenses (as recorded on timecards).   The Applied Direct Labor account is affected when timecard labor is Approved.

 - Applied Labor Burden: A contra-expense account that captures all Labor Burden overheard.  Labor burden is percentage figure that represents general overhead expenses such as payroll taxes, insurance and benefits. The Applied Labor Burden account is affected when timecard labor is Approved IF a labor burden percentage is entered in the Job Type setup. 

Step 4: Select cost codes

 - Timecard Cost Code: Default cost code used when applying timecard labor to a job.

 - Materials Cost Code: Default cost code used when adding job materials.

 - Default Materials Tax Code: Select Not Taxed if you do not plan on applying taxes to job materials.
  • Since job materials do not have a retail price, you can only select a use tax in this field.

Step 5: Save the job type

 - Click OK to save the job type.

 - Once the job type has been created, it can be added to a job new using the Job Type field

Security Permissions Required

Category

Function

Job Costing

Can Add

Can Search