Details:

Labor:

Use the Labor tab to view all labor hours assigned to the job. Labor hours are entered in Approve Timecards and allocated to specific jobs using the Job Allocation grid.  - Labor hours will appear on the Labor menu of the job as soon as the allocation is entered, but the time will be blue. This indicates the time has not been Approved. Once the time is Approved, the labor hours turn black, are recorded in the Job Cost Log and will be available to post to the General Ledger. If time is incorrectly recorded for a job and the time has not been approved, you can simply delete the job allocation entry from the Approve Timecards screen. If the time has been Approved, you must Unapprove the time from Approve Timecards, then delete the allocation. Keep in mind that unapproving the timecard will reverse ALL timecard job allocation records for that employee for that week. You will see reversing entries on the Cost Log and possibly on the GL if the time was already posted. Simply Approve the time again to get the hours back on the job. New entries will be made to the Cost Log and GL, if applicable.

 - Click View to review the employee's Timecard and Job Allocations. You must have permissions to view the employee's Timecard. 

 - In the screenshot below, time for Christina Braks is not approved, so hours show in blue.  Time for Jake Jacobs is Approved, so hours show in black.


In the screenshot below, Jake Jacobs' approved time displays on the Job Cost Log. Once time appears on the cost log, it is ready to post to the GL and will be captured during the next Revenue Recognition.



Posting Job Labor

Step 1:  Approve Timecards - posts applied labor and burden based on job type GL selections


Step 2:  Recognize revenue - posts expense based on Timecard Cost Code GL selection


Approve Timecards

*Timecards must be marked as Approved to post as a cost on the job.

GL Account



Debit



Credit



Journal



Jobs in Progress



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Job Journal



Applied Direct Labor







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Job Journal



Applied Labor Burden







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Job Journal




Percent Complete Revenue Recognition

GL Account



Debit



Credit



Journal



Jobs in Progress (Profit)



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Job Journal



Job Revenue







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Job Journal



Timecard Expense



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Job Journal




Security Permissions Required

Category



Function



Job Costing



Can Search



Job Form - Can Edit - Labor



Job Form - Can View - Labor



Administration - Timecards



Can edit/approve all Timecards