Accounts Receivable

Credit Memos & Statement Charges - Overview
Use statement charges to apply a charge to a customers account without creating an invoice. Statement charge versus finance charge Finance charge - A fee added to a customer's outstanding balance due to failure to comply with payment terms. The system calculated fee amount is set up on the Finance Charge tab of the Accounting Defau...
Default Bill To Address - Overview
Your Default Bill To address prints on your Vendor Purchase Orders and Customer Statements. You can default the same address for all stores/departments, or set up a different address for each store/department. The address can also be manually changed from within a Purchase Order.  You may add a different Default Bill To address for each store o...
NSF Checks - Overview
Part of doing business includes dealing with the occasional “bounced” check from a customer.  What You Need to Get Started Before you can process an NSF check you need to confirm that you have statement charge reasons set up for NSF checks. Statement charge reasons are setup in Administration>Accounting>General Setup>Statement Cha...
Enter a Finance Payment
Problem: You receive a third party finance payment and need to record it in Evosus. Resolution: Finance fees are applied when adding the payment for the customer, but can only be applied once the order is invoiced. Go to Customer Profile>Receive Payment  Enter the payment amount minus the finance fee (the amount of the check).  Sel...
Auto-Created Credit Memo
Customer Deposits When a payment is recorded on a sales order, Evosus auto-creates a credit on the account called a “Deposit” and the deposit credit memo is “locked” to the Sales or Service Order.  When the order is invoiced, the deposit is automatically applied to the invoice and the invoice balance is reduced by the amount of the deposit.  I...
Payment Terms - Overview
Payment terms define the due date, discount date, discount percentage on vendor and customer invoices. Once you set up the payment terms, you can apply them to vendors or customer Profiles so they can be defaulted onto invoices accordingly. Open the Payment Terms tab of the Accounting Setup screen (Administration > Accounting > Ge...
Accounts Receivable Aging Report
Use the Accounts Receivable Aging Report to view all of the following as of a specific date: Outstanding customer Invoices Finance charges Statement charges Credit memos Generate an AR Aging Report Open the Accounts Receivable Aging Report (Administration > Accounting > Accounts Receivable > Accounts Receivable Aging). ...
Record Customer Payment
What GL accounts are used? The AR Discount, and Finance Fee posting account is determined by the account selected in Accounting Defaults (Administration > Accounting > General Setup > Accounting Defaults). Process a batch of customer payments Use the Accounts Receivable Batch Check Entry screen (Administration > Accounting >...
Create Customer Statements
Customer statements can be generated any time based on open transactions in the Accounts Receivable Aging. Transactions include customer invoices, statement charges, progress bills, job bills, finance fees and credit memos.  You can create statements for all customers, groups of customers or a specific customer. Create Customer Statements O...