Accounting Desk

Accounting Periods - Overview
An accounting period is a time frame in which financial activity takes place.  Accounting periods can be created by year, quarter etc. rather than by month. When considering how far back to create accounting periods, include periods for any outstanding bank reconciliations and open A/P and A/R balances. This video teaches you how to cre...
Multiple Stores Impact on General Ledger - Overview
This video discusses how multiple stores or revenue centers can impact your general ledger.
Posting to GL - Overview
In order to have any transaction in Evosus Enterprise recorded in the general ledger, you must complete a posting process.  The general ledger is the basis of all financial reports so it must be kept current.  You can manually or automatically post transactions, but you must post in order to complete the financial reporting process. Most busin...
Reasons - Overview
In this video you’ll learn how to setup accounting reasons. Accounting reasons are used to capture the specific reason why an adjustment that will affect the general ledger is being recorded. You will create a customized list of accounting reasons that includes the following: Stock Adjustment Reasons - Stock adjustment reasons are used to e...
Recurring Transactions - Overview
You can create recurring transactions for AP invoices, credit card transactions, and journal entries. To do this, create and save a transaction, and then select the transaction that you just created and click the Make Recurring button on one of the following screens: AP Invoice - New Bill screen (Administration > Accounting > Accounts ...
Retained Earnings - Overview
Retained earnings is an account on your income statement that holds your profit/loss from year to year. With each new year, the revenue and expenses must be cleared out to begin accruing for the new year - the balances are moved to retained earnings.  In Evosus, retained earnings will automatically increase/decrease when the last accounting peri...
Set Up Chart of Accounts - Overview
The chart of accounts is a listing of all the accounts of the company. When you create the chart of accounts, you organize the accounts into a hierarchy. This hierarchy determines how the accounts are organized on Financial Statement Reports. Assets, Liabilities, Equity, Revenue, Expenses, Other Income and (Expenses) - These groupings are th...
Statement Messages - Overview
In this video, you learn how to setup statement messages. Statement messages are predefined text that automatically prints on customer statements based on the aging period of the oldest transaction.
Year-End Closing Recommendations - Overview
We don't provide instructions on year-end closing because each company has a unique year-end closing and should consult with their accountant. Proceed as usual with month end closings; but in consideration of the year end, avoid changing or manipulating any numbers. When you close the last month in the fiscal year, the revenue and expenses...
Single Budget for Multiple Stores
Problem: You want to enter a budget top level only and not have it broken down by store or month. Can you change the parameters to do this? Resolution: When you run the Standard Income Statement, it rolls all the budgeted amounts from all stores into a single budget number anyways, so you can simply create a budget and put your total into on...
Pending Held Posting Transactions
The Pending Held Posting Transactions (Administration>Accounting>Accounting Desk>Pending Held Posting Transactions) displays a list of all transactions in Evosus currently “on hold.” These transactions will not post until they are manually taken off hold or activity occurs to take them off hold, such as negative quantity transactions. ...
Create a Payment Method
Use the Pay Methods tab on the Accounting Setup screen to create and maintain both outgoing payment methods and collections - for example, vendor invoices, customer refunds, and customer payments. Create a payment method Open the Pay Methods tab on the Accounting Setup screen (Administration > Accounting > General Setup > Payment ...
Check Writing - Setup
In this video we cover how to set up your Check Type and adjust where the check fields are located on your checks. Set up check writing - Non-MICR  Go to Administration>Accounting>General Setup>Check Writing Setup. Check Type - Select the check type that you use. There are many places you may order checkbooks from online.  Most...
Create a Journal Entry
Use the General Journal Entries screen to create manual journal entries. For example, you can create a manual journal entry to fix an incorrect posting, enter data that was not transacted in the system, or create month or year end adjustments. Open the General Journal Entry Search screen. There are several ways to get to this screen. By...
Import Chart of Accounts from Spreadsheet
Use the Chart of Accounts Mapping Tool to import a chart of accounts from an MS Excel or OpenOffice spreadsheet. The imported GL accounts appear on the screen, and then you can drag and drop the GL accounts into the correct categories/subfolders. The imported GL accounts are not automatically assigned to a category, or subfolder. You must manu...
Configure Accounting Defaults
Use the Accounting Defaults screen (Administration > Accounting > General Setup > Accounting Defaults) to set up the defaults on Accounts Receivable, Accounts Payable, Inventory, Accounting, and Finance Charges.  Defaults include default posting accounts for the above areas, inventory costing methods, and the beginning month of the fin...
Trial Balance
The Trial Balance (Administration>Accounting>Accounting Desk>Trial Balance) summarizes account balances of the General Ledger as of a specific point in time.  All active accounts that carry a balance will appear on the report in account order.  Inactive accounts will also appear if they contain a current balance.  Once an inactive acco...
Income Statement
The Income Statement (Administration > Accounting > Accounting Desk > Income Statement) is the most frequently used financial statement.  This report summarizes the company's Revenues and Expenses according to functional classification and department.  The Income Statement reflects key operating information including gross margin,...
Balance Sheet
The Balance Sheet is a primary financial statement that presents the companies Assets, Liabilities, and Equity as of a specific date in time.  Assets:  Items possessing service or use potential to an owner or business. Liabilities: Claims against asset, debts, or obligations owed by one entity (debtor) to another entity (creditor) in money...
Add a Budget
Use the Budget Add screen to create a new budget. You must create a budget before you can enter budget numbers. When you create a new budget, it is automatically set up with an Active status. This means you can run comparisons on the Income Statement using this budget. Create a new budget Open the Budget Add screen (Administration > Acc...
Edit Budget Numbers
Use the Edit Budget Numbers menu option to enter budget amounts for each store, accounting period, and GL account.  Account analysis can also be done with this screen to determine accuracy of the budget. Copy budgets to save time and reduce data Rather than manually entering in the budgeted amounts, you can copy an existing budget and then mo...
Search Budget
Use the Search Budget screen to add new budgets, update budget numbers, update the name or status of an existing budget, mass adjust current budget numbers, copy an existing Budget or print a Budget report. Add New Budget Click Add Budget to create a new budget. You must create a budget before you can enter the budgeted amounts.  Update Name...
Add a Store Class
Use store classes to group stores together for reporting purposes - for example, sales, service, and construction. Financial statements can be grouped by store class for a comprehensive comparison.  For example, assume that you operate three retail stores, one construction department, a service department and a delivery department.  By default,...