Customer

Docs and Pics - Overview
Docs and pics support drag-and-drop from Windows folders, multi-level folder structure and default folders created under system parameters. Adding Files to Docs/Pics There are two primary ways to add a new file to Docs/Pics. Add Files Individually - This allows you to open the Windows Explorer window and select files one-at-a-time to ...
Right Click to Cancel an Order
Sales or Service Orders can be canceled as long as they have not been invoiced.  Orders may need to be canceled if the customer decides they no longer need the item or service originally requested.  Right click to cancel an order You can quickly cancel a sales order or service order by right clicking on a customer on the Customer tab. Watch ...
Right Click Email in Customer Preview Screen
Drag and Drop Documents and Pictures
Enter a Customer Country Without Choosing a State
Problem: The State field is required when entering a customer address, so what do you do if the country has no states - for example, the Cayman Islands? Resolution: Go to Administration>System>System Parameters>Default Country and in the value field enter “KY” for Cayman Islands Close this screen and then exit Evosus and re-open...
Customer Refund - Cancel Sales Order and Give Refund
Follow the steps below if a customer makes a payment against a sales or service order, and now wants to cancel the order and has requested a refund. Go to the customer profile. Select [Credit Memos] from the profile menu. Look to see if there is a Customer-Deposit Credit Memo in the amount of the requested refund.  It will have a memo nu...
Customer Refund - Sales/Service Order Not Created Yet (Unapplied Payment)
Follow the steps below if a customer makes a payment before the sales or service order has been created, changes their mind a couple of days later and now wants a refund. This is called an Unapplied Payment. Go to the customer profile. Select [Credit Memos] from the profile men. Look to see if there is an Open Credit Memo in the amount o...
Customer Refund - Customer Made Payment to Sales/Service Order But Payment Applied to Wrong Order
Follow the steps below if a customer makes a payment to a sales or service order but the payment gets applied to wrong order. Go to the customer profile. Select [Credit Memos] from the profile menu. Look to see if there is a Customer-Deposit Credit Memo in the amount of the requested refund.  It will have a memo number similar to this ex...
Print Customer Labels
You can mass highlight and print multiple customer labels from the following screens in Evosus: Action Items Maintenance Contract Search Search Service Schedule List View You can print single labels in the following screens: Right click>Other Functions My Leads My Customers My Quotes My Orders & Invoices Customers&...
Add New Credit Memo
Use the Credit Memo tab to add an account credit to a customer’s account or make adjustments to existing credit. Credits can be applied to transactions such as invoices, statement charges, finance charges and POS transactions.  Credits are created via Return refunds or manually added through the CR Memo tab. Credit memos can be applied to invo...
Customer Finance Charges
Use the Finance Charges tab on the Customer screen to assess finance charges and view all existing finance charges on a specific customer account.  You may also pay and/or cancel finance charges using this screen. Statement charge versus finance charge Finance charge - A fee added to a customer's outstanding balance due to failure to c...
Customer Communication Methods - Overview
Add New Lead or Customer
Add a new lead or customer to the application to track all marketing, sales, and service information pertaining to that person.  Adding a Lead to the system triggers the marketing in Evosus® by creating Action Items reminding sales people to follow up with the active lead.  Adding a New Customer to the system allows you to create Sales and Serv...
Customer Search
Use the Customers tab on the main menu to quickly locate customer accounts. Input the search criteria and press ENTER. The search results appear in the lower portion of the screen. Customers Only - Check this box to search for customers that have purchased in the past. Open Orders/Invoices Only - Check this box to search for customers th...
Inactive Customers
The application does not allow users to delete leads/customers, but you can make a customer inactive so that they will not appear in the customer search. You might make a customer inactive for the following reasons: Duplicate customer accounts - You can actually merge customers. No longer wish to do business with the customer Customer no...
Customer Screen > Options tab - Field Description
The Options menu allows you to specify settings for the customers Payment Terms - Enter the payment terms for this customer.  The payment terms will print on a customer order. Payment terms are created and maintained using the Payment Terms screen ( Administration > Accounting > General Setup > Payment Terms). Sales Tax Override -...
Add Phone, Email, Address to a Customer
Add multiple email and phone contacts for a customer.  One number and one email will be marked as the default.  The default phone number will appear on the Customer Profile and will always print on orders. Add a new phone Open the Contact Info tab on the Customer screen (Customer > Select a customer). Select Options > Add in the Pho...
Add Equipment to a Customer Location
View, add and update all Equipment available at the customer's location. This list automatically populates with Serial Numbered items sold out of Evosus; however, equipment can be manually added to the list if the customer did not purchase their existing equipment from your store.  All the items available on this list will also populate in...
Progress Bills
Use progress bills to bill a customer without creating a sales or service invoice. A progress bill is similar to a Statement Charge and is not associated with inventory. Progress bills are treated like credit memos that can be applied to the invoice once it is paid. What do you need to know about progress bills? Progress bills are used to p...
Add an alert to a customer account
Use alerts to notify other employees about something specific on a customer account.  Alerts pop up whenever this customer's account is accessed or immediately prior to making a payment. Examples of alerts might be "COD" or "Do Not Work For."  An alert is used primarily for informational purposes and can be deleted whe...
Add Alternate Name to Customer
Add an alternate name to a customer account to make it easier to locate a customer account no matter what name the customer gives you. Children, spouses, siblings, friends and roommates can all be added as alternate names on a customer account. Example:  If Bill Smith has his sister Jill Johnson as an alternate on his account you may search by...
Customer Attributes - Overview
Use customer attributes to collect pertinent customer data so you group or classify your customers - for example, marital status, profession, annual income, first-time buyer, etc. Once these attributes are assigned to customer accounts, you can use them for the following: Filter Marketing Lists to facilitate the creation of mailing lists or...
Add Customer Specific Pricing to Customer
Use the Pricing tab on the Customer screen (Customer > Open a customer > More Options > Pricing sub-tab) to add customer specific pricing to a customer.  Pricing can be created for specific items or entire product lines (including sub-departments).  Special pricing is automatically applied to an item when added to an order which means...
Customer Audit Log
Use the Customer Audit Log (Customer > Open customer > More Options > Audit Log sub-tab) to see changes made to customer transactions - for example, transaction type, transaction date, status, amount, description, employee and store are available for review. Transaction Entry Date and Transaction Post Date are listed separately to help...
Create Follow Up Action on Customer
Use the Action Items tab on the Customer screen to add a manual follow-up action items to a customer.  These follow-ups will appear in the My Action Items list for the assigned employee(s). Go to Customer > Open a customer > Marketing > Action Items tab. Click Add. The New Action Item screen appears. Select a due date.  This ...