Timecards

Create a Pay Schedule
Pay Schedules determine the frequency of pay within the company.  Examples are Weekly, Bi-weekly, Semi-Monthly and Monthly.  You may use as few or as many Pay Schedules as you would like although only one Pay Schedule may be selected per employee.  When setting up Pay Schedules you will define the Pay Period End Date and the First Pay Date for ...
Create a Pay Type
Pay Types break hours worked into categories such as Regular, Overtime, Vacation, Sick or PTO.  Pay Types are used when entering time for timekeepers (employees), allocating time to Jobs, allocating time to Workers' Comp and assigning absences. Each Pay Type has an associated Pay Rate Multiple which calculates pay for an employee based on ...
Add an Absence Type
Employee Absences are reasons for scheduled absences - for example, Holiday, Personal - Excused, Sick, Vacation, etc. Each absence has a default Pay Type to be used when applying Absences in Timecards.  These absence reasons are used when scheduling Time Off for an Employee in the Employee Profile. Go to Administration > System > Emplo...
Create a Workers Compensation Category
Workers' Compensation Categories or Labor and Industry Categories is the system of classifying different workplace exposures into a system of codes, each one with a rate commensurate with the risk associated with that workplace exposure.  Workers' Compensation Categories are allocated at the Timecard level by the timekeeper or the app...
Timekeeper Setup
Timekeepers are employees that are set up to Track Time.  If you want any employee’s time (salary or hourly) to show on a Timecard report, then they must be set up as Timekeepers. Step 1: Complete the Timecard Tab Open the Timekeeper Setup screen (Administration > System > Timecards > General Setup > Timekeeper Setup). Select ...
Enter and Submit Time - Punch In/Punch Out
Punch Card type timecards are used to manually punch in and out for the day.  Punch employees can ONLY punch in and out for the current day.  Punch In and Punch Out time is recorded to give the total hours worked per day.  An employee cannot edit their own punch time. The Punch Card consists of one or more Week tabs.  Each Week tab is a differ...
Enter and Submit Time - Weekly Timecard
Weekly type timecards are used to manually enter hours worked per day.  The employee does not punch in or out at a specific time, but rather enters the total hours worked per day.  The Weekly timekeeper also has the option of selecting the Pay Type to use when entering hours.  This gives the timekeeper freedom to enter Overtime, Vacation, etc. ...
Enter and Submit Time - Detail Timecard
Detail type timecards are used to manually enter hours worked per pay type per day.  Generally, this type of timecard is used by the approver to manually override time entered by an employee on a punch or weekly timecard. If an employee uses the Detail timecard to enter time, they will not punch in or out at a specific time, but will enter the...
Allocate Hours to a Job
Hours worked by timekeepers can be allocated to Jobs as long as the jobs are in an Open-Active status. Pay Types must be marked as "allocatable" in order for an employee to apply the time to a Job and the timekeeper MUST have a current pay rate. All allocated hours will appear on the Employee Job Summary Report.  Jobs can be allocate...
Allocate Hours to Workers Compensation Categories
Hours worked by timekeepers can be allocated to Workers' Compensation Categories (L&I) setup in the Workers' Compensation Categories section of Evosus. Pay Types must be marked as "allocatable" in order for an employee to apply the time to Workers' Comp. All allocated hours will appear on the Workers' Compensat...
Approve Timecards
Use the Approve Timecards screen (Administration > Timecards > Approve Timecards) is used to review, edit and approve time for timekeepers.  An approver has ultimate control over adding, editing and allocating time. The Approve Timecard screen consists of one or more Week tabs.  Each Week tab is a different week in the Pay Period.  If th...
Employee Job Summary Report
Use the Employee Job Summary Report (Administration>Timecards>Employee Job Summary) to view hours worked by employees that were applied to specific Jobs.  This report can be used as a supplement to the Job Costing Report to determine labor costs for each Job. Output Show Summary Report - Displays employee hours in summary by P...
Workers' Compensation (L&I) Summary Report
The Workers' Compensation (L&I) Report (Administration>Timecards>Workers' Compensation Summary) details hours worked by employee and Workers' Compensation Category.  An optional display of employee Pay Rate information is available as long as the user running the report has permissions to View Pay Rates.  A Workers'...
View Your Timecard History - Employee > Timecard History
Click the Timecard History button to view a day, month or year list of hours worked per employee. With the proper permissions you can view other employees' time cards. The default week will be the current month.  Click F3 to view comments that have been added for a day.  Note:  This is a Read-Only screen.  Time and comments cannot be edite...
Timecard Report
The Timecard Report (Administration>Timecards>Timecard Report) details hours worked by Pay Type for each employee.  An optional display of employee Pay Rate information is available as long as the user running the report has permissions to View Pay Rates.  The Timecard Report can also be used to submit time to Evosus Payroll Services or y...
Punch Timecard Detail Report
Use the Punch Timecard Detail Report (Administration > Timecards > Punch Timecard Detail Report) to see a detailed list of timecard punches filtered by date, store, and/or employees. Filters  Accounting Period - Accounting periods are created, closed, and reopened using the Periods tab on the Accounting Setup screen (Administratio...
Timecard Conversion Worksheet
The purpose of this worksheet is to guide you through the Timecard Conversion process. Timecards must be converted before a user can enter time.  Each section below is required for a successful conversion.  For each section, there is a description of the information required along with an example.  A worksheet is also provided at the bottom of ...
Timecard Does Not Match Employee Timecard Report
Employee Timecard for Monday shows 9:58 on the timecard approval screen, but Employee Timecard report shows 9.97. Why the discrepancy?  Evosus is using minutes on the timecard screen and hours in the report. 10 minutes = .17hours   ---- 60 minutes = 1hour. 58 minutes = .9666hours. Evosus rounds this up to .97hours. The screenshot of the ti...
Timecard Does Not Match Employee Timecard Report
Employee Timecard for Monday shows 9:58 on the timecard approval screen, but Employee Timecard report shows 9.97. Why the discrepancy?  Evosus is using minutes on the timecard screen and hours in the report. 10 minutes = .17hours   ---- 60 minutes = 1hour. 58 minutes = .9666hours. Evosus rounds this up to .97hours. The screenshot of the ti...